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Privacy Policy for 406 Notary Service
Privacy Policy for 406 Notary Service
Privacy Policy for 406 Notary Service (DBA of DNM, LLC)
Introduction: 406 Notary Service, a DBA of DNM, LLC, is committed to protecting the privacy of our clients. This Privacy Policy outlines the types of personal information we collect, how it is used, and the steps we take to ensure your personal information is handled appropriately, in compliance with applicable data protection laws, including the General Data Protection Regulation (GDPR).
Information Collection: We collect personal information necessary to provide our loan signing, remote online notarization, and wedding officiant services. This includes full names, addresses, phone numbers, email addresses, and dates of birth. In compliance with Montana law, we do not collect personal identification numbers.
Regarding Copies of Identification: Occasionally, a lender, title company, or attorney may require us to collect a copy of your identification. Any copies of photo IDs collected will be submitted to the requesting company and deleted from our systems immediately after submission.
Regarding Use of Electronic Journals and Remote Online Notarizations: Whenever possible, we utilize electronic journals to securely document notarial acts. For Remote Online Notarizations, all records, including video recordings and electronic journals, are retained electronically by the platforms we use, ensuring compliance with legal and regulatory requirements. These platforms implement strict security measures to protect your personal information.
Use of Information: The personal information collected is used solely for the purpose of:
Providing the services you request;
Maintaining our notarial journals as required by Montana law;
Complying with legal and regulatory obligations.
Our journals are retained for a legally required period of 10 years.
Information Sharing: We do not share your personal information with third parties unless:
It is required by law;
It is necessary to provide the services you have requested;
It is explicitly requested by you.
When engaging third-party service providers, we ensure they adhere to confidentiality agreements and comply with this Privacy Policy.
Data Retention: We retain personal information only as long as necessary for the purposes outlined in this Privacy Policy or as required by law. Identification copies, if collected, are promptly deleted after submission to the requesting entity.
Data Security: We implement a variety of security measures to protect your personal information. These include:
Technical safeguards (e.g., encrypted storage systems);
Administrative safeguards (e.g., staff training and access control);
Physical safeguards (e.g., secure storage for paper journals).
Your Rights: Under the GDPR, you have the following rights regarding your personal data:
Right to Access: You can request a copy of the personal data we hold about you.
Right to Rectification: You can request corrections to your personal information if it is inaccurate or incomplete.
Right to Erasure: You can request that we delete your personal data, subject to legal and regulatory obligations.
Right to Restrict Processing: You can request limitations on how your data is processed.
Right to Data Portability: You can request a copy of your data in a portable format.
Right to Object: You can object to the processing of your data for certain purposes.
To exercise these rights, please contact us at info@406notaryservice.com.
Changes to the Privacy Policy: We reserve the right to modify this Privacy Policy at any time. Updates will be reflected on our website and will take effect immediately upon posting.
Contact Us: For any questions, concerns, or requests regarding this Privacy Policy, please contact us:
Email: info@406NotaryService.com
Phone: 406-500-8972
Effective Date: October 20, 2024
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